Job Bulletin - Associate Personnel Analyst

Will also consider an Associate Govermental Program Analyst (AGPA)

Interested in performing human resources services for a small and dynamic organization? The California State Auditor is hiring a Human Resources Analyst to join its HR Office. If you enjoy working in a friendly, team oriented environment apply for this exciting opportunity!

Our Mission

The California State Auditor promotes the efficient and effective management of public funds and programs by providing to citizens and the State independent, objective, accurate, and timely evaluations of state and local governments' activities.

Compensation/Benefits

  • Classification: Associate Personnel Analyst
  • Annual Salary Range: $4,928-$6,168
  • Job Control: JC 108229
  • Position Number: 339-100-5142-900
  • Permanent - Full-Time

Final Filing Date: May 23, 2018

For more details about employee benefits, visit the California Department of Human Resources (CalHR).

Duties:

Under the general direction of the Human Resources (HR) Manager, the Human Resources Analyst performs the more complex analytical and technical work within the HR office with an emphasis on all aspects of the selection process. This position requires the incumbent to work independently, exercise a high degree of initiative, and use good judgment to produce high quality work products; manage multiple tasks and priorities; meet deadlines; and establish and maintain effective working relationships. Duties include, but are not limited to:

Classification and Recruitment (60%)

  • Research, analyze and recommend appropriate classifications based on duty statement and/or desk audit review; ensure that requests comply with applicable allocation standards, laws, rules, policies and procedures, assist managers in employee selection by determining appropriate classification and provide alternatives and recommendations for the resolution of classification issues.
  • Process recruitment requests for personnel actions; establish and maintain files for recruitments; review required documents and/or provide assistance in the creation of documents such as interview questions, job bulletins, and screening criteria; identify any special recruitment efforts and potential candidate pools; utilize the California Department of Human Resources (CalHR) online certification system to request and process certification lists; post job bulletins to the CalHR vacant positions database and the office website.
  • Process, assemble, and route all applications to hiring managers; review and/or assist with application screening ratings; prepare interview packets, participate on hiring panels, ensure selected candidate has eligibility; check references and review Official Personnel Files if applicable; send background information to potential candidate if applicable; prepare a salary determination; and obtain approval to make hire.
  • Advise employees in various matters, including eligibility to compete in exams, employment or advancement opportunities, and employment list usage following SPB laws and rules.

Examinations (30%)

  • Conduct job analyses for examinations, develop examinations and test items, determine pass point, create benchmark rating criteria, conduct pilot testing, and all other tasks related to exam development and validation while considering SPB laws and rules, Federal Uniform Guidelines on Employee Selection, and other relevant regulations.
  • Administer examinations in accordance with the State Personnel Board rules and regulations and ensure compliance with all applicable rules and regulations. Evaluate, plan, and execute the entire examination process throughout all stages of the examination, including but not limited to, determining the examination type (e.g., written, oral, education and experience); prepare and post exam bulletins, perform application review to determine candidate eligibility; prepare appropriate correspondence; prepare and arrange examination site and materials; input candidate examination information into the office system; create eligible lists; generate various reports, and conduct post examination analyses.
  • Administer Career Executive Assignment (CEA) examinations, including but not limited to, developing and posting announcements, developing rating criteria, scoring applications; generating correspondence, the eligibility list, and other related documents; ensuring all required documents are in the file.

Policies and Procedures (10%)

  • Participate in work teams in order to facilitate such activities as personnel process improvement, formulating policy and procedures, problem resolution and other personnel projects by providing expertise and analysis in a variety of personnel subject areas.
  • Review and analyze existing policies, standards, and procedures related to the HR functions. Work closely with various levels of staff to develop policies, procedures, and manuals; maintain and update forms and policies on the office Intranet site.
  • Develop and provide training to staff on HR-related policies and procedures.

DESIRABLE QUALIFICATIONS:

  • Experience performing personnel-related work in state government.
  • Experience interpreting and applying employment laws, rules, and regulations.
  • Experience analyzing and solving difficult personnel problems.
  • Exceptional written and oral communication skills.
  • Ability to maintain confidentiality of all information entrusted to the position.
  • Experience prioritizing assignments and managing multiple tasks.
  • Demonstrated analytical skills, including the ability to use good judgment when analyzing data and situations, draw sound conclusions, and take effective action.

Any applicant receiving a conditional job offer will be subject to a background check, fingerprinting and an inquiry to the CA Department of Justice to disclose criminal records prior to appointment. All State Auditor’s Office employees are excluded from collective bargaining.

Marya Liberty
(916) 445-0255, ext. 215
MaryaL@auditor.ca.gov

California Relay Service:
1-800-735-2929 (TTY)
1-800-735-2922 (Voice)

APPLICATION REQUIREMENTS:

To be considered, you must submit a signed state application (Std. 678) and Statement of Qualifications (SOQ). The SOQ should describe how your education, training, skills, and experience qualify you for the position. The SOQ serves as documentation of your ability to present information clearly and concisely in writing and should be no more than two pages in length.

Send a completed Std. 678 and SOQ to:

California State Auditor
Human Resources Office
621 Capitol Mall, Ste 1200
Sacramento, CA 95814

Or email to:
hr@auditor.ca.gov

You may also apply electronically through your CalCareer account on the CalHR website.

SELECTION PROCESS:

The California State Auditor is part of the merit-based California civil service selection system. The civil service selection system consists of two simple steps: exams and hiring. This job announcement is part of the hiring step in the process. If you have not yet completed the exam for this position, please visit: https://jobs.ca.gov to take the exam. You can still apply for the position but must complete the exam process before you will be considered for a hiring interview.

Current state employees with status in the APA/AGPA classification (class), lateral transfers from an equivalent class, former state employees who can reinstate into this class, and those reachable on a current employment list for this class may apply. A training and development assignment may be considered. All appointments will be made in accordance with applicable personnel laws and rules. Only those appearing most qualified will be interviewed. Additional hires may be made from this bulletin if positions become available.

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

IT IS AN OBJECTIVE OF THE STATE OF CALIFORNIA TO ACHIEVE A DRUG-FREE STATE WORK PLACE. ANY APPLICANT FOR STATE EMPLOYMENT WILL BE EXPECTED TO BEHAVE IN ACCORDANCE WITH THIS OBJECTIVE BECAUSE THE USE OF ILLEGAL DRUGS IS INCONSISTENT WITH THE LAW OF THE STATE, THE RULES GOVERNING CIVIL SERVICE AND THE SPECIAL TRUST PLACED IN PUBLIC SERVANTS.