Job Bulletin - Accountant Trainee
The California State Auditor promotes the efficient and effective management of public funds and programs by providing to citizens and the State independent, objective, accurate, and timely evaluations of state and local governments' activities.
Job Control Number: JC 132603
Classification: Account Trainee
Position Number: 339-100-4179-900
Salary Range: $3,775-$4,500
Under close supervision of the Fiscal & Business Services Manager and in a learning capacity, the incumbent is responsible for professional accounting work including accounts payable, general ledger, and other related work. Specific duties include but are not limited to:
Accounts Payable (50%)
- Process vendor payments including matching invoices with authorizing documents and obtaining approval for payment. Prepare claim schedules, resolve invoice disputes with vendors, and ensure payments are made promptly.
- Monitor contract balances, including evaluating invoices to ensure compliance with project scope and budget. Contact project managers for invoice approval, and prepare budget and expense reports for project managers.
- Prepare revolving fund checks for approval including checks for travel advances, expenses and other miscellaneous checks.
- Reconcile CalCard statements and obtain required approvals. Ensure all charges are pre-approved and supported by a receipt. Prepare CalCard statements for payment.
General Ledger (40%)
- Maintain General Ledger Accounts including preparing journal entries, analyzing account balances, preparing necessary adjustments, and reconciling agency accounts with the State Controllerís records and accounts.
- Research, resolve, correct, and/or contact the State Controllerís Office or the Treasurerís Office to mitigate discrepancies.
- Prepare monthly financial reports including the Cash and Expense reconciliation reports and the Revolving Fund Accountability Statement.
- Reconcile the Office Revolving Fund monthly including preparing a bank statement analysis and cash verification reports, identifying outstanding checks, and ensuring advances are cleared in a timely manner. Prepare electronic funds transfers for approval.
- Assist in developing year-end closing entries, determine year end accruals and prepare year end reports, financial statements and footnotes.
- Assist with the compilation of financial audit documents and schedules for annual external audit and assist in retrieving requested information.
Other Duties (10%)
- Maintain accurate, complete and organized accounting records and files. Adhere to established record retention policies.
- Prepare invoices for professional services and other expenses. Ensure timely collection of payments due. Follow-up on past due accounts. Advise Fiscal & Business Services Manager of invoice questions or disputes.
- Conduct special projects and assignments.
- Knowledge of accounting principles and procedures, governmental accounting and budgeting, the uniform accounting system and procedures of the state of California and related laws are desired but not required.
- Experience with or desire to learn State accounting principles, methods, and procedures.
- Experience requiring accuracy and attention to detail.
- Possession of excellent organizational and record keeping skills.
- Proficiency with Microsoft Office Suite software including Excel and Word.
- Ability to effectively communicate verbally and in writing.
- Ability to analyze and draw logical conclusions.
- Ability to follow oral and written directions appropriately.
- Ability to manage multiple priorities and quickly adapt to changes.
The California State Auditor is part of the merit-based California civil service selection system. The civil service selection system consists of two simple steps: exams and hiring. This job announcement is part of the hiring step in the process. If you have not yet completed the exam for this position, please visit: https://jobs.ca.gov to take the exam. You can still apply for the position but must complete the exam process before you will be considered for a hiring interview.
Current state employees with status in the Accountant Trainee classification (class), lateral transfers from an equivalent class, former state employees who can reinstate into this class, and persons who are reachable on a current employment list for this class may apply. A training and development assignment may be considered. All appointments will be made in accordance with applicable personnel laws and rules. Only those appearing most qualified will be interviewed. Additional hires may be made from this bulletin if positions become available.
To be considered, you must submit a signed state application (Std. 678) and Statement of Qualifications (SOQ).The SOQ is a narrative discussion of how your education, training, experience, and skills meet the desired qualifications and qualify you for the position. The SOQ serves as documentation of your ability to present information clearly and concisely in writing and should be typed and no longer than two pages in length.
Send a completed STD. 678 and SOQ to:
California State Auditor
Human Resources Office
621 Capitol Mall, Ste 1200
Sacramento, CA 95814
through your Cal Career account.
FINAL FILING DATE: November 16, 2018
(916) 445-0255, ext. 581
California Relay Service:
Any applicant receiving a conditional job offer will be subject to a background check, fingerprinting and an inquiry to the California Department of Justice to disclose criminal records prior to appointment.
All State Auditor's Office employees are excluded from collective bargaining.
The State of California is an equal opportunity employer that actively pursues and hires a diverse workforce. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability (mental or physical), gender identity or expression, genetic information, marital status, medical condition, military veteran status, national origin, political affiliation, pregnancy, race, religion or creed, sex, sexual orientation, or any other factor that is not related to the job.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.