Report I2015-1 Recommendation 5 Responses
Report I2015-1: Investigations of Improper Activities by State Agencies and Employees (Release Date: August 2015)
Case Number I2014-1440
Recommendation #5 To: Transportation, Department of
To remedy the effects of the improper governmental activity substantiated in this report and to prevent it from recurring, Caltrans should ensure that accounting records accurately reflect the funds received and owed to Caltrans from the telecommunications companies.
Agency Response From October 2016
Caltrans reported that it completed the reconciliation of the accounting records to accurately reflect the proper payments received and owed. In addition, Caltrans stated that it will continue to monitor the accounting records to ensure their accuracy.
California State Auditor's Assessment of Status: Fully Implemented
Agency Response From July 2016
Caltrans reported that is reconciling about 22 accounts as it had previously miscounted the number of accounts with outstanding balances. It again stated that many of these remaining accounts show a credit balance.
California State Auditor's Assessment of Status: Partially Implemented
Agency Response From June 2016
Caltrans reported it is still reconciling about 14 accounts. It stated that many of these remaining accounts show a credit balance.
California State Auditor's Assessment of Status: Partially Implemented
Agency Response From April 2016
Caltrans reported that it has reconciled 85 percent of the accounts to ensure that they accurately reflect the correct billing and payment amounts for the telecommunications companies.
California State Auditor's Assessment of Status: Partially Implemented
Agency Response From October 2015
Caltrans reported that it updated its internal property management system so that the accounting records accurately reflect the correct amounts owed by each telecommunications company that Caltrans should have billed to them. In addition, Caltrans stated that the accounting records already accurately reflect the funds received from each telecommunications company. However, Caltrans has not yet conducted a reconciliation to ensure that the correct amounts have been billed to the telecommunications companies and paid by them.