Report 2020-111 Recommendation 11 Responses

Report 2020-111: Los Angeles Community College District Personnel Commission: Its Inconsistent Practices and Inadequate Policies Adversely Affect District Employees and Job Candidates, Leading to Concerns About the Fairness of Its Decisions (Release Date: May 2021)

Recommendation #11 To: Los Angeles Community College District

To ensure that employees are fairly compensated for the entirety of the out-of-class work they perform, the Commission should amend its rules by October 2021 to allow employees at least 100 days to submit their out-of-class work claims before limiting their compensation.

Annual Follow-Up Agency Response From October 2022

Implemented during an Open session of the Personnel Commission having been properly placed on a publicly noticed agenda per the procedural rules of the Brown Act. June 23, 2021

The amendments to this rule are based on a state auditor recommendation to increase the

allowable days for employees to submit his/her work out-of-class claims from 45 days to 100 days, which was the previous time line established in this rule for claims. It is anticipated that reverting back to the original submission deadline will aid in addressing the issue of claims not being forwarded from the District/College administrations to the Personnel Commission in a timely manner, which had been a finding of the auditors.

Rule 550 Pg 3 Sec B(4):

The claim form shall be submitted on behalf of the employee to the Personnel Commission no later than 100 calendar days after the first date of temporary work out of classification was performed. In unusual circumstances, the Personnel Commission may excuse the untimely filing of a claim when there is credible documentation and the facts establish that there was a mistake, inadvertence, surprise or excusable neglect by an employee or supervisor.

California State Auditor's Assessment of Annual Follow-Up Status: Fully Implemented

The Commission amended its rules to allow employees 100 days to submit their out-of-class work claims before limiting their compensation.

1-Year Agency Response

We contacted the Commission's personnel director who declined to submit a response.

California State Auditor's Assessment of 1-Year Status: No Action Taken

To date the Commission has declined to provide a response. Thus, we cannot determine whether it has taken any action to implement this recommendation.

6-Month Agency Response

Although we contacted the Commission repeatedly to ask it to submit a 6-Month response, it did not do so.

California State Auditor's Assessment of 6-Month Status: No Action Taken

60-Day Agency Response

Although we contacted the Commission repeatedly to ask it to submit a 60-Day response, it did not do so.

California State Auditor's Assessment of 60-Day Status: No Action Taken

All Recommendations in 2020-111

Agency responses received are posted verbatim.