Report 2020-032 Recommendation 3 Responses

Report 2020-032: Clery Act: Some California Colleges and Universities Are Not Accurately Reporting Campus Crime Statistics and Safety Policies as Federal Law Requires (Release Date: May 2021)

Recommendation #3 To: Santa Clara University

To ensure that it accurately reports crime statistics in its annual security report, Santa Clara should, by November 2021, strengthen its written procedures to clearly describe the processes it will follow for identifying and reporting Clery reportable crimes and ensure that its staff follows them.

6-Month Agency Response

The University has fully implemented the 2020-032 recommendation:

"To ensure that it accurately reports crime statistics in its annual security report, Santa Clara should, by November 2021, strengthen its written procedures to clearly describe the processes it will follow for identifying and reporting Clery reportable crimes and ensure that its staff follows them."

Responses are detailed below:

Updated the Campus Safety Services "Jeanne Clery Campus Security Act Policy 806" to reflect the updated title for the role responsible for Clery Act Compliance.

The University has also updated the following Daily, Weekly, Monthly, and Annual procedures to reflect the the updated title for the role responsible for Clery Act Compliance, as well as new and/or updated procedures to accurately gather Clery Act Crimes statistics for the Annual Security & Fire Safety Report. As well as crimes or alleged crimes for inclusion in the Daily Crime and Fire Log.

Daily:

ARMS Report Review

Daily Crime & Fire Log

Maxient Case Review

Weekly:

ARMS Report Review

Daily Crime & Fire Log

Maxient Case Review

Athletics Travel Data

SCPD Crime Data

Monthly:

ARMS Report Review

Daily Crime & Fire Log

Maxient Case Review

Athletics Travel Data

SCPD Crime Data

Annual:

CSA Notifications 1 & 2

California State Auditor's Assessment of 6-Month Status: Fully Implemented

60-Day Agency Response

The University is currently in the process of ensuring that it accurately reports crime statistics in its annual security report by strengthening its written procedures to clearly describe the processes it will follow for identifying and reporting Clery reportable crimes. This recommendation will be fully implemented by the due date of November 2021.

California State Auditor's Assessment of 60-Day Status: Pending

All Recommendations in 2020-032

Agency responses received are posted verbatim.