Report 2020-032 Recommendation 11 Responses

Report 2020-032: Clery Act: Some California Colleges and Universities Are Not Accurately Reporting Campus Crime Statistics and Safety Policies as Federal Law Requires (Release Date: May 2021)

Recommendation #11 To: University of California, Irvine

To ensure that all security policies are included in its annual security report, Irvine should, by November 2021, establish procedures requiring its staff to review all security policies for compliance with the Clery Act requirements, identify missing or inadequate policies, correct them, and ensure that they are disclosed to the public in compliance with federal law.

6-Month Agency Response

UCI updated the Clery Act Compliance Procedures and identified that campus partners will report to the Clery Act Compliance Program Manager and Chief of Police (or designee) any updates to security policies summarized in the ASR. The UCI Clery Act Compliance Procedures were published on October 8, 2021 on the UCI's Campus Policies and Procedures page. http://policies.uci.edu/policies/procs/905-50.php

UCI considers this recommendation as completed.

California State Auditor's Assessment of 6-Month Status: Fully Implemented

We reviewed Irvine's updated policies and procedures and confirmed they require staff to review security policies. We also confirmed that UCI addressed the missing or inadequate policies we identified.

60-Day Agency Response

UCI will create, by November 2021, additional procedures to the existing Clery Act Compliance Procedures; setting forth the process of an annual review of all security policies. The persons responsible for creating and implementing these additional procedures are: UCIPD representative, Compliance Representative and Campus Counsel Representative. UCI will convene campus partners in August with an October 1 goal date for completion.

UCI identified and updated the inadequate policies in the 2020 Annual Security Report and updated the crime statistic errors that were noted in the State Auditor's report. The updated 2020 Annual Security Report was re-issued to the UCI campus and the UCI Health Campus on June 29, 2021 and is available on the UCIPD website at https://www.police.uci.edu/clery/annual-reports/uci_security_report.pdf

UCI updated its Campus Safety Plan on July 8, 2021 and it is posted on the UCIPD website at https://www.police.uci.edu/_docs/campus_safety_plan_2021.pdf. The person responsible for maintaining the campus safety plan is a representative from UCIPD and will review the Campus Safety Plan annually.

California State Auditor's Assessment of 60-Day Status: Partially Implemented

Irvine updated its 2020 annual security report and campus safety report to correct the inadequate policies we identified. However, Irvine indicated that it has not yet completed its updated procedures to address the remaining portion of the recommendation. We look forward to reviewing these procedures when Irvine submits its next update in November 2021.

All Recommendations in 2020-032

Agency responses received are posted verbatim.