Report 2016-130 Recommendation 37 Responses

Report 2016-130: The University of California Office of the President: It Failed to Disclose Tens of Millions in Surplus Funds, and Its Budget Practices Are Misleading (Release Date: April 2017)

Recommendation #37 To: University of California

To ensure that its staffing costs align with the needs of campuses and other stakeholders, by April 2020 the Office of the President should implement phase three of CalHR's best-practice workforce planning model by presenting the final workforce plan to its staff and beginning its implementation by carrying out workforce planning strategies covering a three-to five-year period. The Office of the President should make its final workforce plan publicly available.

Annual Follow-Up Agency Response From November 2019

The next Phase of the workforce plan, Phase 3: Develop the Workforce Strategy and Action Plan has been completed and has been posted to the UCOP Operations website.

Phase 3 is the culmination of Phases 1 and 2 and includes strategy development of the five identified focus areas from Phase 2: Talent Acquisition, Employee Development, Retention, Knowledge Sharing and Talent Assessment and Succession. In addition, the strategy incorporates how the organization will address the five high risk job profiles identified in Phase 2: 1) financial analysis, (2) institutional research, (3) project policy analysis, (4) applications programming and (5) systems and infrastructure administration. The strategy takes a longer term, three year approach while providing a 90-day action plan to begin implementing and testing the strategies.

California State Auditor's Assessment of Annual Follow-Up Status: Fully Implemented

The Office of the President fully implemented this recommendation by making its workforce plan available on its website. According to the plan, the strategies outlined in phase three of their workforce planning model will guide the Office of the President's implementation of their long term plan over the next three years as lessons are learned and the implementation plan is executed.

Annual Follow-Up Agency Response From April 2019

The Office of the President has initiated efforts to implement this recommendation and will provide a status update on its progress at the next reporting milestone.

California State Auditor's Assessment of Annual Follow-Up Status: Pending

The status of this recommendation is pending the Office of the President's implementation of our workforce planning recommendations due April 2020.

1-Year Agency Response

Implementation of this recommendation will be dependent on actions taken in response to the April 2019 recommendations.

California State Auditor's Assessment of 1-Year Status: Pending

The status of this recommendation is pending the Office of the President's implementation of our workforce planning recommendations due April 2019.

6-Month Agency Response

Implementation of this recommendation will be dependent on actions taken in response to the April 2018 and April 2019 recommendations.

California State Auditor's Assessment of 6-Month Status: Pending

The status of this recommendation is pending the Office of the President's implementation of our workforce planning recommendations due April 2018 and April 2019.

60-Day Agency Response

Implementation of this recommendation is dependent on actions taken in response to the April 2018 recommendations.

UCOP will carry out workforce planning strategies covering a three to five year period and will make its final workforce plan publicly available.

California State Auditor's Assessment of 60-Day Status: Pending

The status of this recommendation is pending the Office of the President's implementation of our workforce planning recommendations due April 2018 and April 2019.

All Recommendations in 2016-130

Agency responses received are posted verbatim.