Recurring Findings

Social Services: Recurring Material Internal Control Deficiencies
Federal Program	Issue	First Year Reported
Federal Program	Department's Assertion	Page Number
TANF (Temporary Assistance for Needy Families)	Social Services does not have adequate internal controls in place to ensure that county welfare departments are claiming costs according to the cost allocation plan (CAP) for local agencies.	2006-07
TANF (Temporary Assistance for Needy Families)	Social Services is taking actions to ensure only allowable costs are claimed, costs are claimed in accordance with the CAP, and only allowable adjusted claims are submitted within the allowed time period.	73
Adoption Assistance	Social Services does not have adequate internal controls in place to ensure that county welfare departments are claiming costs according to the cost allocation plan (CAP) for local agencies.	2007-08
Adoption Assistance	Social Services is taking actions to ensure only allowable costs are claimed, costs are claimed in accordance with the CAP, and only allowable adjusted claims are submitted within the allowed time period.	73
Adoption Assistance	Social Services does not have adequate internal controls in place to ensure that county welfare departments are claiming costs according to the cost allocation plan (CAP) for local agencies.	2007-08
Adoption Assistance	Social Services is taking actions to ensure only allowable costs are claimed, costs are claimed in accordance with the CAP, and only allowable adjusted claims are submitted within the allowed time period.	73
Adoption Assistance	Social Services lacks formal processes to ensure it fulfills its pass-through responsibility to monitor the counties during the award period.	2007-08
Adoption Assistance	Social Services stated that it is continuing its efforts to implement the BSA's recommendations to resolve the identified issues. Additionally, Social Services indicated that it will continue to use all available resources to implement the BSA's recommendations.	59
Adoption Assistance	To comply with federal guidance, Social Services needs to identify resources for temporary redirection to develop and perform a limited on-site claims verification; initiate the first on-site county review to develop a limited scope of work appropriate to validate the data and/or supporting documentation used in the preparation of county claims; and complete reviews of approximately six counties and develop procedures for corrective action to address any discrepancies disclosed during the review process.	2007-08
Adoption Assistance	Social Services is taking actions to ensure only allowable costs are claimed, costs are claimed in accordance with the CAP, and only allowable adjusted claims are submitted within the allowed time period.	73
Foster Care--Title IV-E	Social Services does not have adequate internal controls in place to ensure that county welfare departments are claiming costs according to the cost allocation plan (CAP) for local agencies.	2007-08
Foster Care--Title IV-E	Social Services is taking actions to ensure only allowable costs are claimed, costs are claimed in accordance with the CAP, and only allowable adjusted claims are submitted within the allowed time period.	73
Foster Care--Title IV-E	Social Services does not have adequate internal controls in place to ensure that county welfare departments are claiming costs according to the cost allocation plan (CAP) for local agencies.	2007-08
Foster Care--Title IV-E	Social Services is taking actions to ensure only allowable costs are claimed, costs are claimed in accordance with the CAP, and only allowable adjusted claims are submitted within the allowed time period.	73
Foster Care--Title IV-E	To comply with federal guidance suggesting it had failed to , Social Services needs to identify resources for temporary redirection to develop and perform a limited on-site claims verification; initiate the first on-site county review to develop a limited scope of work appropriate to validate the data and/or supporting documentation used in the preparation of county claims; and complete reviews of approximately six counties and develop procedures for corrective action to address any discrepancies disclosed during the review process.	2007-08
Foster Care--Title IV-E	Social Services is taking actions to ensure only allowable costs are claimed, costs are claimed in accordance with the CAP, and only allowable adjusted claims are submitted within the allowed time period.	73
Social Services Block Grant	Social Services does not have adequate internal controls in place to ensure that county welfare departments are claiming costs according to the cost allocation plan (CAP) for local agencies.	2008-09
Social Services Block Grant	Social Services is taking actions to ensure only allowable costs are claimed, costs are claimed in accordance with the CAP, and only allowable adjusted claims are submitted within the allowed time period.	73
Social Services Block Grant	To comply with federal guidance, Social Services needs to identify resources for temporary redirection to develop and perform a limited on-site claims verification; initiate the first on-site county review to develop a limited scope of work appropriate to validate the data and/or supporting documentation used in the preparation of county claims; and complete reviews of approximately six counties and develop procedures for corrective action to address any discrepancies disclosed during the review process.	2008-09
Social Services Block Grant	Social Services is taking actions to ensure only allowable costs are claimed, costs are claimed in accordance with the CAP, and only allowable adjusted claims are submitted within the allowed time period.	73
State Administrative Matching Grants for the Supplemental Nutrition Assistance Program	Social Services does not have adequate internal controls in place to ensure that county welfare departments are claiming costs according to the cost allocation plan (CAP) for local agencies.	2008-09
	Social Services is taking actions to ensure only allowable costs are claimed, costs are claimed in accordance with the CAP, and only allowable adjusted claims are submitted within the allowed time period.	73
State Administrative Matching Grants for the Supplemental Nutrition Assistance Program	Social Services does not have adequate internal controls in place to ensure that county welfare departments are claiming costs according to the cost allocation plan (CAP) for local agencies.	2008-09
	Social Services is taking actions to ensure only allowable costs are claimed, costs are claimed in accordance with the CAP, and only allowable adjusted claims are submitted within the allowed time period.	73
State Administrative Matching Grants for the Supplemental Nutrition Assistance Program	Social Services does not have adequate internal controls in place to ensure that county welfare departments are claiming costs according to the cost allocation plan (CAP) for local agencies.	2008-09
	Social Services is taking actions to ensure only allowable costs are claimed, costs are claimed in accordance with the CAP, and only allowable adjusted claims are submitted within the allowed time period.	73
Unemployment Insurance	EDD‘s financial management systems do not allow EDD to separately identify and report on Recovery Act funds expended for certain benefits paid under the Unemployment Insurance program.	2008-09
Unemployment Insurance	EDD continues working on information system changes to enable separate identification of Recovery Act funds.	99