Report I2022-1 Recommendation 12 Responses
Report I2022-1: Investigations of Improper Activities by State Agencies and Employees: Inexcusable Neglect of Duty, Inefficiency, Improper Payments, Misuse of State Resources, Attendance Abuse, and Improper Hiring (Release Date: May 2022)
Case Number I2021-0011
Recommendation #12 To: Transportation, Department of
Caltrans should improve management oversight procedures as appropriate and take steps to ensure that the Caltrans employees who use state vehicles at the superintendent's facility are doing so for state business only.
Agency Response From July 2022
Caltrans reported that it completed all of the following: (1) It reviewed vehicle home storage permits and confirmed that employees at the superintendent's facility with vehicle home storage permits meet the eligibility requirements. (2) It reviewed vehicle usage reports and did not identify any irregularities at the superintendent's facility. (3) It held a meeting with district employees regarding vehicle home storage permit requirements and the state law that requires that state-owned vehicles be used only in the conduct of state business. (4) It sent a department-wide memorandum to all staff regarding the importance of adhering to state vehicle policies and procedures.
California State Auditor's Assessment of Status: Fully Implemented
Agency Response From May 2022
Caltrans reported that it plans to review vehicle home storage permits for the superintendent's district to ensure that employees meet eligibility requirements. In addition, it stated that it plans to review vehicle usage reports to identify any irregularities regarding the use of state vehicles at the superintendent's facility. Further, Caltrans stated that it plans to conduct a meeting for district employees by May 31, 2022, to review the requirements for vehicle home storage permits and its policy for using state-owned vehicles.
Caltrans also plans to send a memorandum to all Caltrans managers reminding them to adhere to state vehicle policies and procedures and to review such policies and procedures with subordinates, as applicable.