Report I2017-1 Recommendation 17 Responses
Report I2017-1: Investigations of Improper Activities by State Agencies and Employees: Misuse of Resources, Inaccurate Attendance Records, Disclosure of Confidential Information, and Improper Payments (Release Date: March 2017)
Case Number I2016-0015
Recommendation #17 To: Corrections and Rehabilitation, Department of
CDCR should enforce its current procedure to retain Institutional Worker Supervision Pay (IWSP) documentation.
Agency Response From December 2022
CDCR reported that it has updated its IWSP procedural manual in December 2022 and has required its personnel staff, IWSP recipients, and their managers to complete the mandatory IWSP training by December 31, 2022.
California State Auditor's Assessment of Status: Fully Implemented
Agency Response From October 2022
CDCR reported that it would conduct training on its updated IWSP procedures for all personnel staff, IWSP supervisors, and their managers by December 31, 2022.
California State Auditor's Assessment of Status: Partially Implemented
Agency Response From November 2021
CDCR reported that it will conduct training for all personnel staff, IWSP supervisors, and their managers by July 31, 2022.
California State Auditor's Assessment of Status: Partially Implemented
Agency Response From October 2020
CDCR reported that it updated its IWSP procedures in December 2019 and distributed them to its personnel offices. It did not provide any information on whether it provided training on the updated procedures to applicable staff.
California State Auditor's Assessment of Status: Partially Implemented
Agency Response From November 2019
CDCR reported that it plans to complete updates to the IWSP procedural manual by December 31, 2019, and it will provide the relevant training by January 31, 2020.
California State Auditor's Assessment of Status: Partially Implemented
Agency Response From November 2018
CDCR reported that because it revised the completion date for its IWSP procedural manual, it also revised the completion date of its training to January 31, 2019.
California State Auditor's Assessment of Status: Partially Implemented
Agency Response From November 2017
Correctional Health Care reported that it has provided all of its field analysts with training on the retention of the IWSP documentation for initial IWSP approval. However, Correctional Health Care deferred to CDCR regarding the retention of the actual payroll documentation that is required monthly. In addition, Correctional Health Care stated that it provided informal direction and training to its human resources field staff in April 2017 to remind them of the IWSP retention requirements. Finally, Correctional Health Care stated that it would provide formal training once its policy is distributed.
CDCR reported that once its IWSP procedures are updated, its Office of Personnel Services anticipates completing training for CDCR personnel offices department-wide by February 28, 2018.
California State Auditor's Assessment of Status: Partially Implemented
Agency Response From April 2017
CDCR reported that on March 1, 2017, CIW completed a meeting and training to inform personnel staff of its IWSP record retention requirements. We expressed our concern to CDCR that it is solely applying this recommendation at the institutional level rather than department-wide as we intended.