Report I2015-1 Recommendation 19 Responses
Report I2015-1: Investigations of Improper Activities by State Agencies and Employees (Release Date: August 2015)
Case Number I2014-1011
Recommendation #19 To: Corrections and Rehabilitation, Department of
Corrections and Correctional Health Care should run a query of exempt positions related to the chief psychologist classification, such as clinical psychologists and senior psychologists, to determine whether any other exempt employees were improperly credited or paid for on-call or call-back assignments prior to December 2014, and seek recovery through reducing those employees' accumulated leave balances.
Agency Response From October 2020
Corrections reported that it completed all accounts receivable and compensating time off notifications to employees within the statute of limitations and it provided examples of the letters that it sent to the affected employees. However, it stated that the State Controller's Office system is not set up to perform further actions to verify that all corrections have been made.
California State Auditor's Assessment of Status: Resolved
Agency Response From November 2019
Corrections reported that it continues to monitor outstanding receivables to ensure they are collected timely. In addition, Corrections stated that it is working with Correctional Health Care to verify that all receivables and adjustments have been made.
California State Auditor's Assessment of Status: Partially Implemented
Agency Response From November 2018
Corrections stated that it is verifying with its personnel offices that all accounts receivable have been collected and all leave balance adjustments have been made.
California State Auditor's Assessment of Status: Partially Implemented
Agency Response From November 2017
Corrections provided no new information relevant to this recommendation.
California State Auditor's Assessment of Status: Partially Implemented
Agency Response From October 2016
Corrections reported that Correctional Health Care had identifed and completed its review of 1,198 exempt employees for pay periods January 2013 through June 2015. In addition, it stated that Correctional Health Care is issuing formal notification letters to the affected employees regarding accounts receivable and changes to compensated time off. Once the notifications are sent, Corrections will make adjustments to leave balances and establish accounts receivable as appropriate.
California State Auditor's Assessment of Status: Partially Implemented
Agency Response From January 2016
Corrections reported that Correctional Health Care had completed its initial review of all 35 institutions involving approximately 3,600 employees and that Correctional Health Care now would focus its review on the approximately 750 employees who annually claimed on-call, standby, or call-back pay. Once Correctional Health Care completes this review, Corrections stated that it would establish accounts receivables as appropriate.
California State Auditor's Assessment of Status: Partially Implemented
Agency Response From August 2015
Corrections reported that Correctional Health Care ran a query of classifications to audit and is conducting a statewide review of all impacted classifications. Correctional Health Care will report this information on a quarterly basis. Upon completion of the audit by Correctional Health Care, Corrections will establish accounts receivables as appropriate. Corrections anticipates completion by June 30, 2017.
California State Auditor's Assessment of Status: Partially Implemented
Agency Response From July 2015
Corrections reported that it would coordinate with Correctional Health Care to determine if employees were improperly credited or paid for on-call or call-back assignments. In addition, Corrections stated that it would take the appropriate corrective actions, including seeking repayment or reducing leave balances.