Report 2018-113 Recommendation 8 Responses

Report 2018-113: California Department of Corrections and Rehabilitation: Several Poor Administrative Practices Have Hindered Reductions in Recidivism and Denied Inmates Access to In‑Prison Rehabilitation Programs (Release Date: January 2019)

Recommendation #8 To: Corrections and Rehabilitation, Department of

To increase the space available for rehabilitation programs, by January 2020 Corrections should analyze and report on its current infrastructure capacity compared to its needs for the programs. The report should include the current space available and the square footage needed. If the report indicates that additional space is necessary, Corrections should work with the Legislature to address those needs.

Annual Follow-Up Agency Response From October 2023

The Department completed a space needs assessment. CDCR continues to work with the Legislature as needed to address space needs. As facilities deactivate and the population changes, we will continue to appropriately address space needs through CDCR's internal process.

California State Auditor's Assessment of Annual Follow-Up Status: Partially Implemented

Corrections completed its space survey that indicated more space was needed. CDCR should continue working with the Legislature to address those needs

Annual Follow-Up Agency Response From October 2022

Prepare a comprehensive report of identified program space needs.

Prepare Capital Outlay Budget Funding Request for Budget Year 2022-23 consideration.

Multi-Disciplinary Review:

DRP, in coordination with DAI, Facilities, PIA, and California Correctional Health Care Services will complete a space survey of all available institutional spaces to include a number of data elements to assist in future space identification following coordination from Headquarters on number of overall spaces needed in each category.

Local Identification/Commitments:

Following multi-disciplinary space assessment, completed surveys of entire institutions will be sent back to institution for review and confirmation. At that time, additional documents will be delivered to the institution, giving them targeted space to identify, both interim and long-term to define overall deficiencies in space. All documents must be signed off by a multi-disciplinary group at the local institution.

Architectural Review & Analysis:

Following completion of the local documents identifying space, final documents will be delivered to the Facilities Asset Management Branch for review and assistance in most appropriate approach on repairing or requesting assistance for additional space. Architectural design and assessment may be needed at this point.

Following final analysis for all areas, a proposal may be generated through the formal budget process either repairing or requesting local space.

Institutional Space Surveys: December 2020 (Completed)

ISUDT/CBT Space Identification: March 2020 (Completed)

2022 Update: Building deactivations and institution closures have affected the information on the space plan. DRP continues to work with DAI and the Division of Facility Planning, Construction and Management (FPCM) to find resolutions to space needs.

California State Auditor's Assessment of Annual Follow-Up Status: Pending

Annual Follow-Up Agency Response From October 2021

CDCR has rolled up the individual space surveys and evaluated solutions to space needs.

Supporting documentation will be provided as directed.

California State Auditor's Assessment of Annual Follow-Up Status: Partially Implemented

CDCR has analyzed the space it still needs for its programs. However, CDCR has not addressed how it will obtain the additional space.

Annual Follow-Up Agency Response From October 2020

Institutional Space Surveys:December 2020 (Completed)

ISUDT/CBT Space Identification: March 2020

Educational Space Identification: April 2020

Analysis/Proposal Development:2020-21 Fiscal Year.

The final Space Survey reports were completed in August 2020. These reports included the actual number and location of programming spaces available at each institution. Attached is an example of the final report for phase 1 and 2. CDCR is evaluating solutions for the programming space needs identified in the reports. CDCR anticipates that the evaluation will be completed by spring 2021.

Proof of practice documentation will be submitted via email.

California State Auditor's Assessment of Annual Follow-Up Status: Partially Implemented

1-Year Agency Response

DRP has updated its Proposed Action Plan from the 6-Month CAP to the following:

Prepare a comprehensive report of identified program space needs.

Prepare Capital Outlay Budget Funding Request for Budget Year 2022-23 consideration.

Multidisciplinary Review:

DRP, in coordination with DAI, Facilities, the Prison Industry Authority (PIA), and California Correctional Health Care Services will complete a space survey of all available institutional spaces to include a number of data elements to assist in future space identification following coordination from headquarters on number of overall spaces needed in each category.

Local Identification/Commitments:

Following multidisciplinary space assessment, completed surveys of entire institutions will be sent back to the institution for review and confirmation. At that time, additional documents will be delivered to the institution, giving it targeted space to identify (both interim and long-term) to define overall deficiencies in space. All documents must be signed off by a multidisciplinary group at the local institution.

Architectural Review & Analysis:

Following completion of the local documents identifying space, final documents will be delivered to the Facilities Asset Management Branch for review and assistance in the most appropriate approach on repairing or requesting assistance for additional space. Architectural design and assessment may be needed at this point.

Following final analysis for all areas, a proposal may be generated through the formal budget process either repairing or requesting local space.

California State Auditor's Assessment of 1-Year Status: Partially Implemented

6-Month Agency Response

Prepare a comprehensive report of identified program space needs.

Prepare Capital Outlay Budget Funding Request for Budget Year 2021/2022 consideration.

The Department's Division of Rehabilitative Programs developed an internal project scope and timeline to track the various tasks and actions needed to fulfill the recommendation. Initial areas that have been completed, to date, include working with internal departmental stakeholders to discuss and analyze the current space infrastructure and steps to expand in the future, the development of form/survey to be used in conducting the institutional infrastructure assessment and the selection of the first two institutions to initiate the pilot survey (SAC/CMF). The Secretary of CDCR has sent an email on July 22, 2019 notifying the institutions of the impending surveys (See Attached "Secretary Diaz - Space Notification").

Pilot survey assessment dates have been set and memorandums have been distributed to those institutions (see Attachments for Sac and CMF) Upon completion of the first two pilot institutions, eight additional institutions (tentatively identified) will have surveys conducted tentatively between August and September with the remainder of the surveys occurring before the end of the calendar year.

California State Auditor's Assessment of 6-Month Status: Partially Implemented

60-Day Agency Response

Prepare a comprehensive report of identified program space needs.

Prepare Capital Outlay Budget Funding Request for Budget Year 2021/2022 consideration.

By institution report of space needs by program type.

California State Auditor's Assessment of 60-Day Status: Pending

All Recommendations in 2018-113

Agency responses received are posted verbatim.