Report 2017-104 Recommendation 8 Responses

Report 2017-104: Montebello Unified School District: County Superintendent Intervention Is Necessary to Address Its Weak Financial Management and Governance (Release Date: November 2017)

Recommendation #8 To: Montebello Unified School District

To ensure that Montebello hires the most qualified executive and management staff, Montebello should immediately adhere to its policies for hiring classified employees, including screening candidates to ensure that they meet the minimum qualifications. Montebello should also hold provisional employees to the same standards for minimum
qualifications as its policy requires.

1-Year Agency Response

MUSD continues to hire the most qualified classified employees by ensuring they meet the minimum qualifications. MUSD also continues to advertise vacant positions inside and outside of MUSD. Postings include Chief Business Officer, Director of Fiscal Services and Director of Maintenance, Operations and Facilities Development. Documentation showing the complete process from beginning to end has been submitted for the positions filled.

  • Completion Date: November 2018
  • Response Date: November 2018

California State Auditor's Assessment of 1-Year Status: Pending

Montebello has not provided sufficient evidence to demonstrate that it followed the policies for hiring classified employees. Specifically, Montebello did not provide support that it filled the positions for the Chief Business Officer and the two director positions. Further, Montebello did not demonstrate how candidates met minimum qualifications.

  • Auditee did not substantiate its claim of full implementation

6-Month Agency Response

MUSD will continue to hire the most qualified classified employees by ensuring that they meet the minimum qualifications and holding provisional employees to the same standards. MUSD will continue advertising vacant positions inside and outside of MUSD. MUSD has posted the Assistant Superintendent of Educational Services, Chief Business Officer, Director of Educational Services, Director of Human Resources, (2) Principal-Elementary. Furthermore, the Director of Fiscal Services and Director of Maintenance, Operations, and Facilities Development positions were also flown inside and outside of MUSD. As requested by the State Auditor, we will submit the documentation once the process has been completed from beginning to end. At this time, we do not have the above mentioned positions filled including Board approval.

  • Estimated Completion Date: 6/30/2018
  • Response Date: May 2018

California State Auditor's Assessment of 6-Month Status: Pending


60-Day Agency Response

MUSD will continue to hire the most qualified classified employees by ensuring that they meet the minimum qualifications and holding provisional employees to the same standards. MUSD will continue advertising vacant positions inside and outside of MUSD. MUSD has posted the Chief Business Officer position and has most recently revised the associated salary schedule. Furthermore, the Director of Fiscal Services position has also been revised and will be posted for the selection of a successful candidate.

  • Completion Date: December 2017
  • Response Date: December 2017

California State Auditor's Assessment of 60-Day Status: Pending

Montebello has not demonstrated that it has adhered to its policies for hiring classified employees, including screening candidates to ensure that they meet the minimum qualifications.

  • Auditee did not address all aspects of the recommendation

All Recommendations in 2017-104

Agency responses received are posted verbatim.