Report 2017-104 Recommendation 26 Responses

Report 2017-104: Montebello Unified School District: County Superintendent Intervention Is Necessary to Address Its Weak Financial Management and Governance (Release Date: November 2017)

Recommendation #26 To: Montebello Unified School District

To ensure that Montebello spends its funds for allowable and reasonable purposes, it should require all employees to obtain approval for overtime before performing any overtime work and to submit an explanation of tasks they completed during their overtime work when they submit their overtime timesheet for payment.

1-Year Agency Response

MUSD has a process in place whereby overtime approval is required prior to work being performed to include justification of the services being performed as evidenced by the supporting documentation.

  • Completion Date: November 2018
  • Response Date: November 2018

California State Auditor's Assessment of 1-Year Status: Pending

Montebello's support does not demonstrate that employees submit an explanation of tasks they completed during their overtime or why they needed to work overtime.

  • Auditee did not address all aspects of the recommendation

6-Month Agency Response

MUSD has implemented a process whereby overtime approval is required prior to the work being done and timesheets include the description of the services performed.

  • Completion Date: May 2018
  • Response Date: May 2018

California State Auditor's Assessment of 6-Month Status: Pending

Montebello did not demonstrate that employees obtained approval for overtime before working overtime.


60-Day Agency Response

By November 2017, MUSD will implement its overtime policy and require that all employees obtain prior approval before performing overtime work.

  • Completion Date: November 2017
  • Response Date: December 2017

California State Auditor's Assessment of 60-Day Status: Pending

Montebello did not provide any support to show that employees obtain approval for overtime before working overtime.

  • Auditee did not substantiate its claim of full implementation

All Recommendations in 2017-104

Agency responses received are posted verbatim.