Report 2017-104 Recommendation 24 Responses
Report 2017-104: Montebello Unified School District: County Superintendent Intervention Is Necessary to Address Its Weak Financial Management and Governance (Release Date: November 2017)
Recommendation #24 To: Montebello Unified School District
To ensure that Montebello spends its funds for allowable and reasonable purposes, it should implement an inventory tracking system that allows it to know where its equipment is located. Montebello should also periodically review its inventory listing to ensure that equipment is being properly used.
Annual Follow-Up Agency Response From October 2021
MUSD has an agreement for an inventory tracking system through Escape Technology, which was subsequently purchased by Frontline Education. Fiscal year 2020-21 was the first year that this system was implemented. MUSD will review its inventory and implement site visits to ensure it is being used properly.
- Completion Date: July 2021
California State Auditor's Assessment of Annual Follow-Up Status: Partially Implemented
Montebello provided an inventory tracking sheet. Recommendation will be kept open pending evidence of site visits to ensure that equipment is being used properly.
- Auditee did not substantiate its claim of full implementation
- Auditee did not address all aspects of the recommendation
Annual Follow-Up Agency Response From October 2020
MUSD has and agreement for an inventory tracking system through Escape Technology. MUSD will review its inventory to ensure it is being used properly once set up is complete.
- Estimated Completion Date: December 2020
California State Auditor's Assessment of Annual Follow-Up Status: Pending
Annual Follow-Up Agency Response From October 2019
MUSD has implemented an inventory tracking system through Escape Technology for departmental finance purchasing and fixed assets. MUSD also continues to periodically review its inventory to ensure it is being used properly.
- Completion Date: September 2019
California State Auditor's Assessment of Annual Follow-Up Status: Pending
Montebello provided the agreement with Escape Technology to provide software for purchasing and fixed assets. Montebello did not provide evidence that shows it implemented the system or that the software allows staff to know where its equipment is located. It did not provide evidence to show that it periodically reviews its inventory to ensure that equipment is being properly used.
- Auditee did not substantiate its claim of full implementation
- Auditee did not address all aspects of the recommendation
1-Year Agency Response
At this time MUSD is maintain inventory as demonstrated by the attached report.
- Completion Date: November 2018
- Response Date: November 2018
California State Auditor's Assessment of 1-Year Status: Pending
We will keep this recommendation open until Montebello demonstrates that it periodically reviews its inventory listing to ensure that equipment is being properly used.
- Auditee did not address all aspects of the recommendation
6-Month Agency Response
MUSD continues to evaluate inventory tracking systems. MUSD administrators recently attended CASBO where the opportunity to learn about products in the market were presented. MUSD is mindful that LACOE will be releasing an inventory tracking system that is tied to BEST.
- Estimated Completion Date: 11/2/2018
- Response Date: May 2018
California State Auditor's Assessment of 6-Month Status: Pending
60-Day Agency Response
MUSD will continue with the process of evaluating inventory tracking systems to account for its equipment and will need additional time to make the best selection based on district needs.
- Estimated Completion Date: 4/19/2018
- Response Date: December 2017
California State Auditor's Assessment of 60-Day Status: Pending
All Recommendations in 2017-104
Agency responses received are posted verbatim.