Report 2017-104 Recommendation 24 Responses

Report 2017-104: Montebello Unified School District: County Superintendent Intervention Is Necessary to Address Its Weak Financial Management and Governance (Release Date: November 2017)

Recommendation #24 To: Montebello Unified School District

To ensure that Montebello spends its funds for allowable and reasonable purposes, it should implement an inventory tracking system that allows it to know where its equipment is located. Montebello should also periodically review its inventory listing to ensure that equipment is being properly used.

Annual Follow-Up Agency Response From October 2019

MUSD has implemented an inventory tracking system through Escape Technology for departmental finance purchasing and fixed assets. MUSD also continues to periodically review its inventory to ensure it is being used properly.

  • Completion Date: September 2019

California State Auditor's Assessment of Annual Follow-Up Status: Pending

Montebello provided the agreement with Escape Technology to provide software for purchasing and fixed assets. Montebello did not provide evidence that shows it implemented the system or that the software allows staff to know where its equipment is located. It did not provide evidence to show that it periodically reviews its inventory to ensure that equipment is being properly used.

  • Auditee did not substantiate its claim of full implementation
  • Auditee did not address all aspects of the recommendation

1-Year Agency Response

At this time MUSD is maintain inventory as demonstrated by the attached report.

  • Completion Date: November 2018
  • Response Date: November 2018

California State Auditor's Assessment of 1-Year Status: Pending

We will keep this recommendation open until Montebello demonstrates that it periodically reviews its inventory listing to ensure that equipment is being properly used.

  • Auditee did not address all aspects of the recommendation

6-Month Agency Response

MUSD continues to evaluate inventory tracking systems. MUSD administrators recently attended CASBO where the opportunity to learn about products in the market were presented. MUSD is mindful that LACOE will be releasing an inventory tracking system that is tied to BEST.

  • Estimated Completion Date: 11/2/2018
  • Response Date: May 2018

California State Auditor's Assessment of 6-Month Status: Pending


60-Day Agency Response

MUSD will continue with the process of evaluating inventory tracking systems to account for its equipment and will need additional time to make the best selection based on district needs.

  • Estimated Completion Date: 4/19/2018
  • Response Date: December 2017

California State Auditor's Assessment of 60-Day Status: Pending


All Recommendations in 2017-104

Agency responses received are posted verbatim.