Report 2017-102 Recommendation 27 Responses

Report 2017-102: California Community Colleges: The Colleges Reviewed Are Not Adequately Monitoring Services for Technology Accessibility, and Districts and Colleges Should Formalize Procedures for Upgrading Technology (Release Date: December 2017)

Recommendation #27 To: Los Rios Community College District

To ensure the consistent, transparent, and continuous implementation of processes for technology equipment upgrades and replacements, by June 2018, the Los Rios district and American River should each establish written procedures for those processes.

Annual Follow-Up Agency Response From June 2019

This recommendation has been implemented in the addition of Appendix C to the District's 2017-2020 District Technology Plan.

  • Completion Date: March 2019

California State Auditor's Assessment of Annual Follow-Up Status: Fully Implemented

Los Rios provided the district's plan for technology equipment upgrades and replacements, which includes plans for American River's upgrades and replacements.

1-Year Agency Response

A fully compliant process has been developed by the IT department. It is currently undergoing vetting through the Vice President consultation groups and will be finalized and submitted by June 2018.

  • Estimated Completion Date: June 2019
  • Response Date: January 2019

California State Auditor's Assessment of 1-Year Status: Pending

In a follow-up conversation with the district, Los Rios indicated that the June 2018 date it references in its response should have read June 2019, which corresponds with the date of implementation that it provided. We will review Los Rios' process when the district submits it to us.

6-Month Agency Response

District IT research into the scope of procurement procedures has been completed. The next step is to consult with the College, General Services, and Purchasing to bring all the necessary parties together to draft a procedure for the District. This should be completed by Fall 2018.

  • Estimated Completion Date: October 2018
  • Response Date: June 2018

California State Auditor's Assessment of 6-Month Status: Pending

60-Day Agency Response

District IT is researching the scope of the recommendation and will in consultation with the four colleges establish standards and work with purchasing and general services to develop the procedures for procurement. That project is not yet complete.

  • Estimated Completion Date: June 2018
  • Response Date: February 2018

California State Auditor's Assessment of 60-Day Status: Pending

All Recommendations in 2017-102

Agency responses received are posted verbatim.