Report 2017-102 Recommendation 21 Responses

Report 2017-102: California Community Colleges: The Colleges Reviewed Are Not Adequately Monitoring Services for Technology Accessibility, and Districts and Colleges Should Formalize Procedures for Upgrading Technology (Release Date: December 2017)

Recommendation #21 To: Foothill-De Anza Community College District

To increase the transparency of its annual review process, by June 2018, De Anza should establish procedures requiring its departments to document attendees, input received, and agreements reached during meetings to consider instructional technology equipment requests.

1-Year Agency Response

In addition to other processes developed by De Anza College leadership, the district's IT team (Educational Technology Services - ETS) has also developed a procedure for documenting the specific outcomes of regular equipment refresh prioritization meetings held between ETS and college leadership/staff. A copy of the meeting notes template along with samples of meetings notes using this template will be forwarded via email as per the instructions below.

  • Completion Date: February 2018
  • Response Date: December 2018

California State Auditor's Assessment of 1-Year Status: Pending

De Anza did not provide documentation to support its assertion of full implementation of this recommendation. Although it provided documentation that its ETS unit has procedures and has begun to document attendees and agreements reached in its technology meetings, it did not provide documentation showing procedures for departments or that its departments were documenting department technology meetings as we recommended.

  • Auditee did not substantiate its claim of full implementation
  • Auditee did not address all aspects of the recommendation

6-Month Agency Response

Procedures for documenting attendees, input and agreements reached were discussed with division deans in preparation for program review submission in the spring term. In Fall 2018, the Instructional Planning and Budget Team will request updated lists of instructional equipments needs based on program review submissions from the the spring term and request an explanation of how the instructional equipment requests were determined.

  • Completion Date: September 2018
  • Response Date: July 2018

California State Auditor's Assessment of 6-Month Status: Pending

De Anza did not provide documentation to support its assertion of full implementation of this recommendation.

  • Auditee did not substantiate its claim of full implementation

All Recommendations in 2017-102

Agency responses received are posted verbatim.