Report I2019-3 Recommendations

After the State Auditor's Office completes an investigation and issues a copy of its investigative report to the state department involved, the department is required by the Whistleblower Protection Act to provide the State Auditor with information about the actions it has taken in response to the report. Within 60 days of receiving the report, the department must report to the State Auditor any disciplinary action it has taken or intends to take against any employee who was a subject of the investigation. Also within 60 days, the department must report to the State Auditor any actions it has taken or intends to take to implement the recommendations made in the report to prevent the continuation or recurrence of the improper activities described in the report. When the department has not completed all of its intended actions within 60 days, the department must report on its actions monthly thereafter until all of its intended actions have been taken. Below is a listing of each recommendation the State Auditor made in the report referenced, as well as a link to a summary of what the department has reported to the State Auditor about its actions in response to the report. Information about the departmentís responsive actions and the State Auditorís assessment of those actions will be updated on this site quarterly.

Recommendations in Report I2019-3: Investigations of Improper Activities by State Agencies and Employees: Wasteful and Improper Travel Payments, Improper Promotion and Hiring Practices, and Misuse of State Resources (Release Date: May 2019)

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Recommendations for Case I2016-1298
Department: State Hospitals, Department of
Number Recommendation Status
9

The Department of State Hospitals (State Hospitals) should thoroughly and appropriately evaluate the administrator's position and duties to determine the headquarters location that will best meet State Hospitals' business needs. It should also ensure that a valid telecommute agreement is on file.

Fully Implemented
10

State Hospitals should provide training to hiring managers and human resources staff to ensure that they follow proper procedures for determining work location assignments and for clearly indicating those locations in recruiting and job announcements.

Fully Implemented
11

State Hospitals should provide training to travel unit staff responsible for auditing travel expense claims to recognize travel patterns that may indicate improper and excessive travel expense claims.

Fully Implemented
12

State Hospitals should provide detailed and comprehensive instructions to managers, supervisors, and employees to ensure that they adhere to State Hospitals' telecommute policy requirements and limitations.

Fully Implemented
Recommendations for Case I2017-0474
Department: Fish and Wildlife, Department of
Number Recommendation Status
13

The Department of Fish and Wildlife (Fish and Wildlife) should take corrective or disciplinary action against the branch chief who misrepresented his past supervisory experience for his dishonest activities.

Fully Implemented
14

Fish and Wildlife should void any improper appointments and collect compensation received as a result of the improper appointment as allowed by state law.

Partially Implemented
15

Fish and Wildlife should require executive management and the current HR chief to undergo CalHR training on the proper use of promotions in place and on California's merit system.

Fully Implemented
Recommendations for Case I2017-0489
Department: Corrections and Rehabilitation, Department of
Number Recommendation Status
18

The California Department of Corrections and Rehabilitation (CDCR) should immediately end the practice of supervisors and managers within the program taking state vehicles home except when justified on specific occasions.

Fully Implemented
19

CDCR should immediately write and distribute a department-wide memo explaining the proper use of a state vehicle, describing what constitutes misuse, and clarifying that employees must have adequate justification for driving a state vehicle home on each occasion.

Fully Implemented
20

Within 30 days, CDCR should consider and begin legally permissible recovery efforts for the costs associated with the manager's misuse of a state vehicle for commuting purposes.

Partially Implemented
21

Within 30 days, CDCR should review mileage logs for the supervisors and managers in the program, including the five others discussed in this report, to identify state vehicle misuse and initiate legally permissible cost-recovery efforts.

Partially Implemented
22

CDCR should immediately end the practice of taking home a state vehicle for those employees who do not have an approved home storage permit on file and who store a vehicle at their home more than 72 nights over a 12-month period, or more than 36 nights over any three-month period.

Fully Implemented
23

Within 30 days, CDCR should write and distribute a department-wide memo explaining the purpose of home storage permits, describing what circumstances qualify for a home storage permit, and clarifying that an authorized official must fully approve a permit application before an employee is allowed to take a state vehicle home on a regular basis.

Fully Implemented
Recommendations for Case I2017-0706
Department: Transportation, Department of
Number Recommendation Status
1

Within 30 days, the Department of Transportation (Caltrans)should provide a detailed training memorandum to managers and supervisors informing them of who is authorized to approve employees' travel expense claims and airline, train, and rental car reservations.

Fully Implemented
2

Within 60 days, Caltrans should provide detailed and comprehensive instructions to managers and supervisors to ensure that they understand the definition of an employee's headquarters and the state law prohibition of paying expenses related to travel from one's residence to headquarters.

Fully Implemented
3

Within 60 days, Caltrans should document the findings of this investigation in the manager's official personnel file.

Fully Implemented
4

Within 60 days, Caltrans should consult with the State Controller's Office to determine whether the manager's reimbursements should have been reported as taxable fringe benefits and, if so, amend any relevant tax documents.

Resolved
5

Within 90 days, Caltrans should provide training to human resources staff to ensure that they follow proper procedures for changing an employee's headquarters and retaining the appropriate documentation.

Fully Implemented
6

Within 90 days, Caltrans should provide training to travel branch staff to ensure that they verify an employee's headquarters when reviewing expense claims and comply with state law when approving the claims.

Fully Implemented
7

Within 90 days, Caltrans should take appropriate corrective action against the former supervisor for approving the manager's travel to Sacramento without notifying the division chief.

Fully Implemented
8

Within 90 days, Caltrans should determine if any of the $41,695 can be collected from the manager and, if so, attempt collection of the improper travel reimbursements.

Fully Implemented
Recommendations for Case I2017-1487
Department: Corrections and Rehabilitation, Department of
Number Recommendation Status
24

CDCR should provide training to the supervisor regarding the proper monitoring and management of subordinate staff.

Fully Implemented
25

CDCR should implement safeguards through which a supervisor would receive notifications when a subordinate employee bypasses established thresholds of access to credential-requiring Internet locations.

Fully Implemented
Recommendations for Case I2018-1251
Department: Business Oversight, Department of
Number Recommendation Status
16

The Department of Business Oversight (Business Oversight) should ensure that it collects the salary the employee improperly received during her unlawful tenure as an analyst.

Partially Implemented
17

Business Oversight should take appropriate corrective or disciplinary action against the employee for her dishonesty during her interview with investigators.

Fully Implemented


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