Report 2016-130 - UC Office of the President: Status of Actions Taken
Auditees must provide the State Auditor with information regarding their progress in implementing recommendations from our reports at three intervals from the release of the report: 60 days, six months, and one year. Additionally, Senate Bill 1452 (Chapter 452, Statutes of 2006), requires auditees who have not implemented recommendations after one year, to report to us and to the Legislature why they have not implemented them or to state when they intend to implement them.
Because the Governor of California has directed the University of California Office of the President (UCOP) to meet specific criteria—related to recommendations we made—in order to receive certain funding from the State, we are providing information at-a-glance about UCOP's progress in implementing those recommendations. This assessment can be used to inform the Governor's May Revise proposal and the Legislature's deliberations on the state budget. Outlined below are the 33 recommendations which we made to UCOP in our report, The University of California Office of the President: It Failed to Disclose Tens of Millions in Surplus Funds, and Its Budget Practices Are Misleading (Report 2016-130: April 2017).
Based on our review of the Office of the President's 1-year response, we have concerns regarding its implementation of our budget and salary range recommendations. The Office of the President did not fully implement the State Auditor's recommendation for implementing its budget by April 2018. The failure to do so may hinder the Department of Finance, the Legislature, and the Governor when making decisions regarding the UC's portion of the fiscal year 2018-19 state budget. This is a critical recommendation that, if successfully implemented, will significantly improve stakeholders' ability to hold the Office of the President accountable.
Overall, the Office of the President fully implemented six of the 10 recommendations that were due by April 2018. We recognize that the Office of the President has invested significant resources and made progress in implementing our recommendations by improving its fiscal, staffing, and systemwide initiative processes. However, not completing the budget recommendation on-time is a significant deficiency in the Office of the Presidentís response to the audit. We expected the Office of the President would have prioritized addressing this recommendation in light of legislative actions in the fiscal year 2018-19 budget, but it failed to do so.
Changes Due April 2018
|Document and review the restrictions and commitments on its funds.||✓|
|Develop a reserve policy.||✓|
|Implement our recommended budget presentation.||✓|
|Reconvene campus budget committee and establish an agreed-upon charter.||✓|
|Realign Staffing Costs|
|Develop a method for weighing comparable public and private sector pay data.||✓|
|Determine how to restructure salary ranges.||No Action Taken|
|Change employee benefit policies.||✓|
|Develop a strategic direction for its workforce plan.||✓|
|Evaluate Systemwide Initiatives|
|Develop clear definitions of systemwide initiatives and administration.||✓|
|Develop a comprehensive list of systemwide and presidential initiatives.||✓|
Changes Due April 2019
Changes Due April 2020
To access all recommendations, responses, and our assessment: